Sports Day Planning Pack and Running Order

A six-week countdown, a jobs list by role, and a running order grid you can fill in and pin up.

Who it is for

• Nursery and early years
• Primary
• Secondary

Written around a single-site primary. The countdown and the jobs list transfer to a secondary school sports day; the running order grid assumes shorter track events than a secondary programme would use.

What is inside

• A six-week countdown timetable, working back from the day itself.
• A jobs list by role — PE lead, school office, site team, year group leads — so nothing lands on one person.
• A running order grid for track and field events, with space for year groups, times and the adult responsible.
• An equipment list to check against the store cupboard.
• A wet-weather plan, including the decision point and who makes the call.
• A simple site plan to mark lanes, seating, shade and first aid.

When you would use it

Print it in the half term before, work through the countdown at your PE or phase meeting, and hand the running order grid to whoever is on the microphone on the day.

Download

• Printable page sports-day-planning-pack-printable.html Open it and print it — A4, black and white · 63 KB
• Word sports-day-planning-pack.docx Editable — change the dates, roles and events · 29 KB

Related

• Scoring Sheets and House Points Tracker

  Per-event scoring sheets, a house totals sheet, and a spreadsheet that adds it all up for you.

• Sports Day Parent Letter Template

  An editable letter home: date, times, where to arrive, what to wear, sun cream, wet weather, photography wording and a reply slip.

Ordering house colour tees for the day? The specification and purchase order terms the office needs are on the for school offices page.